This privacy notice outlines how and why the CodeBug’22 collects, uses and stores your personal data, and your rights in relation to the personal data we hold. We may modify or amend this Privacy Notice. The most current version will always be available on our Website and, where appropriate, notified to you by e-mail. If you have any questions about such matters you can contact us at [email protected].
What personal data do we collect?
The personal information we collect from you is the following:
personal data including your name, date of birth and gender;
personal data as on passport (№ of passport, date of issue, expiry date, date and place of birth);
contact data including your home/school address, citizenship, email address and phone number;
medical information about you, where appropriate;
information about your family as part of the application process;
education, and work/volunteer experience (CV and resume for summer camp counselors);
recommendations from third parties (for summer camp counselors);
profile data including your specific requests, preferences, feedback, survey responses;
other information you share during an application interview.
How do we collect your personal data?
We collect information about you when you:
request information to be sent to you;
request assistance with initiating visa application process;
register for an event – conference, seminar, workshop or summer camp; visit our campus;
request additional conference services such as transportation, accommodation and dining interact with any CodeBug’22 page or account on a social media platform, or when you use your social media account or credentials to log in to the Website;
provide your personal information to other parties such as official organizational representatives, consultants and others*.
Note: * When we obtain personal data from third party sources, we will look to ensure that the third party has lawful authority to provide us with your personal data.
The basis for processing your information and how we use it
The lawful base for data processing is a contractual obligation or steps on your part to enter into a contract with CodeBug’22 – based on your request to participate in an event organized by CodeBug’22. In this respect, we use your personal data for the following:
to provide our conference services to you, to administer financial documents, statements and receipts; to provide IT, information and other conference related services;
to ensure participants’ safety and security; to manage participants` accommodation;
to deal with any concerns or feedback you may have.
We may also process your personal data because it is necessary for our legitimate interests. In this respect, we may use your personal data for the following:
to monitor and evaluate the performance and effectiveness of the university, including training and/or monitoring our staff performance;
to maintain and improve the academic, corporate, financial, estate and human resource; management of the university;
to promote equality and diversity throughout the university;
to promote our services (e.g. provide information about summer schools, student exchange programs, or other events happening on and off campus);
to seek advice on our rights and obligations; to recover money you may owe to CodeBug’22; to support our fundraising and recruitment efforts.
We may also process your personal data in relation to compliance with our legal obligations. In this respect, we may use your personal data for the following:
financial audits;
compliance with anti-money laundering laws and safeguarding requirements;
prevention and detection of crime;
criminal investigations – assist with investigations (including criminal investigations) carried out by the police and other competent authorities.
We may also process your personal data where:
it is necessary for medical purposes (e.g. medical diagnosis, provision of health or social care or treatment, or a contact with a health professional);
it is necessary to protect your or another person’s vital interests;
or we have your specific or, where necessary, explicit consent to do so.
Control and care over your data
We, as an institution with one of the highest rankings in Bulgaria, are striving to improve and upgrade our control systems – to include pseudonymization of the collected and processed data, access controls, defined within the university, and most importantly – applied due care by our staff and faculty members. All measures are implemented against inadvertent or deliberate manipulation, loss, or destruction, and access by unauthorized persons
How long we keep it?
Personal data collected through the application/registration process will be stored for a period of one year following the event. If you participate in an event, organized or hosted by CodeBug’22, certain personal data will be retained according to the legal requirements of the local authorities, as part of your record.
The CodeBug’22 has chosen tests that are most appropriate for the purposes of the testing and expenses for the tests are covered by the University. The CodeBug’22 will apply short retention periods by keeping the data related to the tests only for as long as it is necessary in order to make decisions connected with the purposes mentioned above: preventing/limiting the spreading of COVID-19 on the territory of the University and protecting the life and health of its students, employees and visitors. For your as a data subject in relation to the personal data we hold, pease refer to the last section of this privacy notice.
Collection and use by third party vendors
Third-party vendors, such as Google, may use cookies or other technologies to serve ads or deliver content on other websites based on your visits to our website and other sites on the Internet and to provide analytics services. These third parties may automatically collect information about your visits to this and other websites, your IP address, your ISP, the browser you use to visit our Site, pages viewed, time spent on pages, links clicked and conversion information. They do these using cookies, clear gifs or other technologies.
We do not sell data or databases to third parties for any reason.
Cookies Policy
The CodeBug’22’s website uses cookies in order to ensure the best user experience.
to request access to your personal data we hold;
to rectify or erasure your personal data; to restrict or object to processing concerning your data;
to request data transfer to other parties;
to withdraw consent at any time, without affecting the lawfulness of processing based on consent before this withdrawal;
You may address your concerns or inquiries to our Data Protection Officer (DPO) – mail: [email protected]; Address: 76097 Sigrid Green East Clara, NJ 02905-6245, Telephone: +1-943-563-9144.
